BY-LAWS
ARTICLE
I : NAME
&
OBJECTIVES
SECTION
1
NAME
The
name of
the
association
shall
be:
AGUMAN
KAPAMPANGAN
- DUBAI
&
NORTHERN
EMIRATES,
UNITED
ARAB
EMIRATES.
SECTION
2
OBJECTIVES
To
recognize,
preserve
and
promote
the
heritage
of
Kapampangan
among
OFWs and
the
whole
Filipino
Community
in the
UAE.
To
actively
participate
in the
activities
of the
Filipino
Community
under
the
guidance
of OWWA
and
Philippine
Embassy
for the
improvement
of the
welfare
of the
members
and
communicate
regulations
that
will
affect
them.
To
increase
awareness
of the
laws and
policies
of the
host
country
by
disseminating
relevant
information
that
will
affect
the
members.
To
execute
training
and
seminar
to help
the
members
equip
themselves
when
they
will
decide
to go
back to
the
Philippines
for good
(reintegration
to local
work
force).
To
encourage
cooperation,
establish
camaraderie
among
Kapampangan
and
promote
the
spirit
of
brotherhood
by
helping
members
during
the time
of need
(Balikatan).
ARTICLE
II:
OFFICE
SECTION
1
The
principal
office
of the
club
shall be
located
in
Dubai,
United
Arab
Emirates
with
business
address
as Post
Office
Box
4960,
Embassy
of the
Philippines,
Office
of the
Labour
Attaché,
Dubai.
ARTICLE
III:
ORGANIZATION
SECTION
1
Organization
shall be
composed
of
Kapampangans
residing
or
working
, but
not
limited
to the
areas in
U.A.E.
1.
Dubai
2.
Sharjah
3. Ajman
4. Um Al
Quwainn
5.
Fujairah
6. Ras
Al
Kaimah
ARTICLE
IV:
MEMBERSHIP
SECTION
1
FOUNDING
MEMBERS
Kapampangans
who have
filled
up a
membership
forms
and have
attended
at least
two (2)
members
meeting
before
the
formal
organization
and
though
unanimous
decision
of
Interim
Officers.
SECTION
2
REGULAR
MEMBERS
Any
Filipino
Kapampangan
holding
a valid
residence
or visit
visa
from
United
Arab
Emirates
is
eligible
for
regular
membership
in this
organization,
he/she
should
be
eighteen
(18)
years of
age
otherwise
he/she
will be
eligible
as
Associate
Member
as
defined
in
section
2.
SECTION
3
ASSOCIATE
MEMBERS
Any
Filipino
Kapampangan
not
otherwise
qualified
in
Section
2
holding
a valid
residence
or visit
visa
from
United
Arab
Emirates
is
eligible
for
associate
membership
in this
organization.
SECTION
4
HONORARY
MEMBERS
Honorary
membership
may be
extended
to
outstanding
Kapampangan
as
recommended
by
Membership
Committee
and
unanimously
approved
by the
Officers.
SECTION
5
CERTIFICATE
OF
MEMBERSHIP
Every
member
shall be
entitled
to a
certificate
of
membership
upon
verification
and
approval
of
his/her
qualifications
as
stated
in
Sections
1 and 2.
And upon
payment
of the
required
dues
prescribed
in these
by-laws
and
after
taking
the
membership
pledge
as
provided
in
Section
4.
SECTION
6
MEMBERSHIP
PLEDGE
Every
qualified
member
is
entitled
to a
certificate
as per
Section
3, shall
take a
Membership
Pledge
before
the
elected
officers
of the
organization
at any
meeting
of
members,
the
Certificate
of
Membership
shall
thereupon
be
issued
to
him/her.
SECTION
7
MEMBER
IN GOOD
STANDING
A
member
in good
standing
as of
any
particular
date is
an
active
member
whose
membership
dues are
fully
paid as
of such
date.
He/She
should
attend
general
membership
meetings
and
participate
in
organization's
activities.
SECTION
8
MEMBERSHIP
DISPUTE
Any
dispute
on
membership
or
question
thereon,
including
issues
in
organization's
affiliation
of
members
shall be
resolved
by the
Membership
Committee
subject
to the
confirmation
of the
Elected
Officers.
ARTICLE
V:
TERMINATION
AND
REINSTATEMENT
OF
MEMBERSHIP
SECTION
1
LOSS
OR
SUSPENSION
OF
MEMBERSHIP
Membership
may be
revoked
in case
of loss
in
residency
in the
UAE or
where
the
members
left the
country
for
good.
SECTION
2
VOLUNTARY
TERMINATION
OF
MEMBERSHIP
Any
member
may
resign
from
membership
in
organization
by
notice
in
writing
submitted
to the
Organization's
Secretary
provided
that
such
resignation
shall be
effective
as of
the date
fixed in
said
notice,
subject
to the
acceptance
of the
elected
council
which
shall be
given
within
15
calendar
days
from
receipt
of the
said
notice.
SECTION
3
FAILURE
TO PAY
DUES OR
OTHER
ACCOUNTS
Any
member
whose
dues or
other
accounts
remain
unpaid
after
the
prescribed
last day
of
payment
as
provided
in
Section
1 of
Article
XII
shall
automatically
be
dropped
from the
active
membership
roster
of the
organization
upon the
expiration
of 60
calendar
days
from the
date of
notice
to that
effect
through
registered
mail or
other
forms of
electronic
mailing
system,
unless
payment
is
effected
prior to
the
expiration
of 60
calendar
days
period.
SECTION
4
REINSTATEMENT
OF
MEMBERSHIP
Only
upon
payment
of all
dues in
arrears
and/or
obligations,
shall
the
executive
council
approve
the
reinstatement
of
members
to his
active
membership
status.
ARTICLE
VI: THE
AGUMAN
COUNCIL
SECTION
1
THE
COUNCIL
The
organization
shall be
governed
by a
council,
composed
of
fifteen
(15)
members
with at
least
one
representative
of each
Emirates
as
defined
in
Section
1 of
Article
III.
SECTION
2
QUALIFICATION
OF
COUNCIL
MEMBERS
The
council
members
shall
have the
following
qualifications:
·
Must be
a member
in good
standing
as
defined
in
Section
7 of
Article
IV
concerned
for at
least
three
(3)
months
before
the
election;
·
Must be
holder
of valid
residence
visa
issued
by UAE
and has
shown
interest
in
advancement
of the
welfare
of the
organization;
·
Must be
of good
moral
character.
SECTION
3
TERM
OF
OFFICE
OF
COUNCIL
MEMBERS
The
council
members
shall
have a
term of
one (1)
Gregorian
calendar
year.
SECTION
4
VACANCIES
In
case of
any
vacancy
or
vacancies
in the
Council
by
reason
of
death,
resignation
or any
other
cause it
shall be
filled
automatically
by the
candidate
in the
immediately
preceding
election
who
garnered
the
number
of
highest
votes
among
losing
candidates
and
shall
hold
office
to
complete
the term
of the
council
member
who
vacated
his
post.
When the
vacant
position
is that
of an
officer,
the
vacancy
may be
filled
up by
the
Council
by
electing
one from
among
themselves
to fill
up the
vacancy
and
complete
the term
of the
officer
who
vacated
the
position,
except
in the
case of
the
position
of the
Chairman
which
shall be
filled
up by
the
order of
succession
as
follows:-
First
Vice
Chairman
Second
Secretary
Third
Treasurer
The
remaining
council
members
shall
then
elect
among
themselves
to fill
up the
position
of
Vice-Chairman
which
was
vacated
after
assuming
the
Chairmanship.
SECTION
5
DUTIES
AND
POWERS
It
shall be
the duty
of the
Council
to
conduct
the
businesses
and
affairs
of the
organization
to
perform
such
acts as
shall
protect
the
interests
of the
members.
SECTION
6
COUNCIL
MEETINGS
There
shall be
twelve
(12)
regular
monthly
meetings.
The
members
of the
council
shall
agree on
a fixed
time,
date and
venue of
the
meeting.
During
the
meeting,
the
activities
shall be
discussed
and the
Treasurer
shall
render a
report
on the
financial
affairs
of the
organization.
No prior
notice
shall be
required
for a
monthly
regular
meeting
unless:
· It
is held
at a
time,
date or
place
different
from
that
previously
agreed
upon or
fixed by
the
council;
or
· A
subject
matter
requiring
approval
by at
least a
majority
of the
members
of the
council
shall be
taken up
during
the
meeting.
The
notice,
if
required,
shall be
either
in
writing,
electronic
mail or
telephone
call and
shall be
served
to the
council
members
at least
four (4)
calendar
days
prior to
the date
of the
meeting.
Failure
to give
such
notice
or
deviation
therein
shall
not
affect
the
validity
of the
regular
meeting
or of
any
proceeding
thereat,
if all
the
council
members
are
present
at such
special
meeting.
Special
meeting
of the
council
members
may be
called
by the
Chairman
on one
(1)
calendar
day's
notice
to each
council
member
personally,
in
writing,
electronic
mail or
through
telephone,
or at
the
written
request
signed
by eight
(8)
council
members.
Such
call
shall
specify
the
time,
date,
place
and
objective
of such
special
meeting.
SECTION
7
QUORUM
A
majority
of the
Council
Members
shall
constitute
a quorum
for the
transaction
of the
business
and, in
the
absence
of a
quorum,
a
majority
vote of
the
Council
Members
present
shall be
sufficient
to
decide
any
action,
except
on those
matters
specifically
requiring
a
difference
in
majority
vote as
herein
provided.
ARTICLE
VII: THE
EXECUTIVE
COUNCIL
SECTION
1
ELECTED
OFFICERS
The
Aguman
shall
have a
Chairman,
Vice
Chairman,
Treasurer,
Asst.
Treasurer,
Secretary,
Asst.
Secretary,
Public
Relation
Officer,
Auditor
and
seven
(7)
Committee
Directors.
SECTION
2
CHAIRMAN
The
Aguman
Chairman
shall
exercise
general
supervision
over the
affairs
thereof.
He will
ensure
that the
By-laws
as well
as,
resolutions,
directives
and
policies
issued
in
pursuance
thereof
by the
officers
and
committees
acting
within
their
respective
authorities
are
complied
with. He
shall
preside
at all
meetings
of the
Aguman
as well
as of
the
officers
thereof.
He shall
represent
the
Aguman
on all
occasion
and in
all
matters
where it
should
be
represented,
including
but not
limited
to the
attendance
of
official
functions
in the
Filipino
Community.
SECTION
3
VICE
CHAIRMAN
The
Vice-Chairman
shall
perform
such
functions
as may
be
delegated
by the
Chairman.
SECTION
4
SECRETARY
The
Secretary
shall
keep
minutes
of
meetings
of
Aguman
and the
Officers
thereof.
He shall
be
responsible
for
giving
notices
required
to be
given
for
meetings
as well
as for
all
matters
concerning
Aguman.
He shall
perform
such
other
duties
as may
be
assigned
by the
Chairman.
SECTION
5
ASSISTANT
SECRETARY
In
the
absence
of the
Secretary,
he shall
perform
the
duties
assigned
as per
above
and
assist
the
Secretary
whenever
as
appropriate.
SECTION
6
TREASURER
The
Treasurer
shall
collect
all
fees,
dues or
contributions
from
members
as are
required
by this
By-Laws
as may
be
authorized
by
Council
and/or
members.
He/She
shall
render
monthly
reports
to the
members
regarding
receipts
and
disbursements
and
other
amount
under
his/her
responsibility.
He shall
keep the
cash or
check in
the bank
under
the name
of
Aguman
or any
other
name as
agreed
by
members.
He/She
shall
perform
such
other
duties
as may
be
assigned
to him
by the
Chairman.
SECTION
7
ASSISTANT
TREASURER
In
the
absence
of the
Treasurer,
he shall
perform
the
duties
assigned
as per
above
and
shall
assist
the
Treasurer
whenever
as
appropriate.
SECTION
8
PUBLIC
RELATION
OFFICER
He
shall be
responsible
for
promoting
the good
image of
Aguman.
SECTION
9
AUDITOR
He
shall be
responsible
in
checking
the
authenticity
and
accuracy
of
financial
records
of
Aguman
and
report
any
irregularities
to the
Elected
Council.
ARTICLE
VIII
MEETINGS
SECTION
1
GENERAL
MEMBERSHIP
MEETINGS
The
Aguman
shall
hold
regular
meetings
in such
frequency,
time,
date and
place as
the
membership
may
decide,
provided
that
there
must be
at least
one (1)
General
Membership
Meeting
every
calendar
quarter.
The
meetings
shall
include
in its
agenda
highlights
of the
Aguman
activities,
current
projects
and
action
plan in
addition
to
regular
Treasurer's
report
on the
financial
affairs
of
Aguman
and
committees'
report
of
activities.
No prior
notice
shall be
required
for the
meeting
if held
on a
regular
date,
time and
place
previously
agreed
upon by
the
members.
SECTION
2
ANNUAL
GENERAL
MEMBERSHIP
MEETINGS
There
shall be
an
Annual
General
Membership
Meeting
during
which
the
Chairman
shall
render
his
annual
report.
The
Annual
Meeting
shall be
held on
the
First
Friday
of
December
every
year at
such
time and
place as
indicated
in the
notice
of
meeting.
SECTION
3
SPECIAL
MEETING
Special
meetings
of the
members
of
Aguman
may be
held
anytime
(a) upon
call by
the
Chairman,
or (b)
pursuant
to a
resolution
of the
council,
or (c)
upon
written
request
of not
less
than
fifteen
(15)
members
in good
standing,
setting
forth
the
objective
thereof.
SECTION
4
NOTICE
Not
later
than ten
(10)
calendar
days
prior to
the
holding
of
general,
annual
or
special
meeting,
written
notice
thereof
shall be
sent by
telephone,
telefax,
electronic
mail, or
mail
with
prepaid
postage
to the
last
registered
address
of all
members
as at a
date to
be
determined
by the
Council,
which
shall
not be
more
than
forty
five
(15)
days
before
the date
of such
meeting.
SECTION
5
QUORUM
The
physical
presence
of
fifteen
(15)
members
in good
standing
shall
constitute
a quorum
for
purposes
of a
regular
or
special
general
membership
meeting.
SECTION
6
ATTENDANCE
A
member
shall
attend a
required
number
of
regular
and
special
meetings
of
Aguman.
Participation
in any
activity
organized
or
sponsored
by
Aguman.
The
number
of
meetings
as set
out by
the
council
and upon
approval
of
members
, a
member
is
obliged
to
attend.
ARTICLE
IX:
ELECTIONS
SECTION
1
COMMISSION
ON
ELECTIONS
There
shall be
a
Commission
on
Election
(COMELEC)
to
supervise
the
conduct
of
election
of
council
members.
SECTION
2
MEMBERSHIP
OF
COMMISSION
The
COMELEC
shall be
composed
of five
(5)
members
who
shall be
appointed
by the
Council
two (2)
months
before
the end
of their
tenure
for a
term of
one (1)
Gregorian
year.
No
member
of
COMELEC
shall be
a
candidate
for any
elective
office
in
Aguman
during
his term
of
office.
SECTION
3
ELECTION
OF
MEMBERS
OF THE
COUNCIL
The
members
shall
elect
the
council
members
within a
period
to be
determined
by
COMELEC,
which
shall
not be
less
than
sixty
(60)
days
before
the end
of
tenure
of
current
council
members.
All
questions
and
conflicts
regarding
manner
of
holding
elections
as well
as the
results
thereof
shall be
decided
by the
COMELEC.
No
person
shall be
elected
to the
same
position
for more
than two
(2)
consecutive
years.
SECTION
4
NOMINATING
COMMITTEE
For
purposes
of
selecting
candidates
for the
council,
a
Nominating
Committee
shall be
created
with
five (5)
members
composed
of the
incumbent
Chairman
and four
(4)
immediate
past
Chairmen/Vice
Chairmen
provided
they are
not
running
for
elections.
Provided
further,
that if
any of
them is
not
available,
Council
shall
appoint
replacements
from
among
the
other
past
Chairmen/Vice
Chairmen
or any
member
giving
due
consideration
to the
Committee's
Emirate's
representation.
SECTION
5
NOMINATING
PROCEDURE
Each
member
shall be
entitled
to send
nominees
provided
the
member
is an
active
member.
Nominating
forms,
prescribed
by
Nominating
Committee,
shall be
made
available
to the
members
not
later
than
August 1
of each
year and
shall be
received
by
Nominating
Committee
not
later
than
August
31 of
the same
year.
SECTION
6
QUALIFICATIONS
In
choosing
the
nominees,
the
nominating
member
shall
see to
it that
the
members
he is
nominating,
possessed
the
qualifications
as
specified
in
Section
2 of
Article
VI.
SECTION
7
LIST
OF
NOMINEES
The
list of
nominees
finally
selected
as
candidates
for
election
to the
Council
shall be
submitted
by the
Nominating
Committee
to the
COMELEC
not
later
than
September
15 of
each
year or
on the
following
business
day if
this
date
falls on
Friday,
provided
that, if
the
Nominating
Committee
can not
submit
the list
on the
date
specified,
the
COMELEC
shall on
the
following
business
day
inform
the
Chairman
who will
then
convene
, not
later
than
seven
(7) days
thereafter,
the
members
of the
Council
, to
prepare
and
submit
to
COMELEC
the list
of
nominees
for the
Council.
The
list of
nominees
shall be
circularized
to the
members
of
Aguman
by the
COMELEC
not
later
than
October
1. Any
member
in good
standing
who is
not
included
in the
list of
nominees
above-mentioned
may be
nominated
in
writing
as
candidate
for
election
to the
Council
by at
least
ten (10)
members
in good
standing,
provided
that the
nomination
is
received
by
COMELEC
not
later
than
October
15.
The
final
list of
nominees
including
those
submitted
by at
least
ten (10)
members
mentioned
in the
preceding
paragraph
shall be
circularized
by the
COMELEC
to the
members
not
later
than
thirty
(30)
days
before
annual
election.
SECTION
8
MANNER
OF
VOTING
Voting
for the
election
of
Council
shall
always
be by
ballot
and
conducted
on the
day of
the
annual
general
meeting
of
members.
Every
member
entitled
to vote,
may vote
in
person
or if he
can not
be
present
on the
day of
election,
he
shall,
in
instrument
in
writing
signed
by him
identify
the
nominees
of his
choice
and
appoint
a proxy
to
officially
cast his
vote.
The
proxy
form,
which
shall be
signed
and
pre-numbered
by the
COMELEC,
must be
received
by the
commission
at least
fifteen
(15)
calendar
days
prior to
the date
of the
meeting.
Each
member
qualified
to vote
shall be
entitled
to cast
one vote
for each
council
seat
available
to be
voted
upon.
The
candidates
receiving
the
highest
number
of votes
shall be
declared
elected.
ARTICLE
X:
AGUMAN
COMMITTEES
SECTION
1
STANDING
COMMITTEES
There
shall be
six (6)
Standing
Committees,
namely:
1.
Committee
on
Memberships
and
Meetings
2.
Committee
on
Finance
3.
Committee
on
Sports
4.
Committee
on
Information
5.
Committee
on Civic
and
Social
Affairs
6.
Committee
on
External
Affairs
7.
Ad-hoc
Committee
SECTION
2
COMMITTEE
COMPOSITION
A
committee
shall be
composed
of not
less
than
five (5)
nor more
than
fifteen
(15)
members
according
to its
functions.
It shall
have a
Director,
a Deputy
Director
and a
Secretary.
SECTION
3
COMMITTEE
MEETINGS
Regular
meetings
of each
committee
shall be
held at
least
once a
month.
Special
committee
meetings
may also
be held.
Notices
of
meetings
should
be
circulated
to
committee
members
at least
one week
prior to
the
meeting
date.
If
Aguman
Chairman
deems it
necessary,
he may
request
the
Committee
Director
to call
a
regular
or
special
Committee
meeting.
The
Chairman
or Vice
Chairman
may
attend
any
committee
meeting.
SECTION
4
COMMITTEE
REPORTS
Minutes
of
meetings
shall be
furnished
to the
Aguman
Secretary
for the
information
of the
members
of the
Elected
Council.
All
Committees
shall
submit
reports
of their
activities
to the
Council
not
later
than ten
(10)
days
after
holding
of any
activity.
The
reports
to be
submitted
shall
include,
among
others,
a
statement
of cash
receipts
and
disbursements
that
shall be
prepared
by the
Committee
Director,
certified
by
Aguman
Treasurer
and
audited
by
Aguman
Auditor.
ARTICLE
XI:
FUNCTIONS
OF
AGUMAN
COMMITTEES
SECTION
1
COMMITTEE
ON
MEMBERSHIP
&
MEETINGS
1. To
update
the
membership
status
as
follows:-
Acceptance
and
renewal
of
membership
Gathering
data
information
of each
member
Keeping
the
database
of
membership
2. To
inform
the
members
about
the
meeting
through
telephone,
electronic
mail or
any
other
forms
communication.
3. To
submit
an
updated
membership
list to
all
members
semi-annually.
SECTION
2
COMMITTEE
ON
FINANCE
1. To
prepare
and
submit
the
annual
budget
of
Aguman
for the
approval
by the
Elected
Council;
2. To
study
ways and
means of
improving
the
financial
position
of
Aguman;
3. To
study
and
recommend
to the
Elected
Council
appropriate
action
on all
projects
affecting
the
movements
of
funds;
4. To
assist
the
Treasurer
in the
collection
of
membership
dues;
5. To
recommend
to the
Elected
Council,
in
coordination
with the
Committee
on
Membership
&
Meetings
appropriate
action
on
members
who are
delinquent
in the
payment
of their
dues;
6. To
render
at least
quarterly
report
to the
Elected
Council
on the
progress
of the
committee
work;
7. To
undertake
the
publication
of the
quarterly
financial
statement
of
Aguman
to be
published
to the
members.
SECTION
3
COMMITTEE
ON
SPORTS
1. To
plan all
the
activities
of the
organization
for the
year and
supervise
the
implementation
thereon.
2. To
submit
the
estimated
cost of
each
activity
prior to
the
implementation
to avoid
any
losses
and due
to
improper
financial
planning.
3. To
submit a
complete
financial
report
after
the
event
and
always
practice
transparency
in order
to avoid
disagreement
among
members.
SECTION
4
COMMITTEE
ON
INFORMATION
1. To
provide
information
to all
members
through
newsletter,
publication
or any
other
form of
communication
available.
2. To
disseminate
government
regulations
coming
from UAE
and
Philippines
on a
regular
basis in
order to
update
the
members
on
important
issues
that
affect
them.
3. To
edit all
information
that can
be
published
and
ensure
that we
abide to
the laws
of the
host
country
and the
Philippines.
SECTION
5
COMMITTEE
ON CIVIC
& SOCIAL
AFFAIRS
1. To
oversee
all the
civic
and
social
activities
of the
organization
within
the
areas of
coverage
in the
UAE.
2. To
coordinate
with the
government
on civic
and
social
functions
pertaining
to the
Filipino
Community
in Dubai
and
Northern
Emirates.
3. To
coordinate
the
venue
for
social
affairs
scheduled
by the
organization.
4. To
interact
with
other
Filipino
groups
in the
community.
SECTION
6
COMMITTEE
ON
EXTERNAL
AFFAIRS
1. To
coordinate
all
external
affairs
of the
organization
and act
as
liaison
in
securing
support
outside
the
jurisdiction
of
Committee
on Civic
and
Social
Affairs.
SECTION
7
AD-HOC
COMMITTEE
ARTICLE
XII:
MEMBERSHIP
DUES AND
FEES
SECTION
1
PAYMENT
OF DUES
Members
shall
pay
their
annual
membership
dues at
amount
of UAE
Dirhams
twenty
(AED
20.00),
however,
any duly
approved
change
in the
rate of
annual
membership
dues
shall
not
become
effective
until
the next
succeeding
year and
only
after
due
notice
shall
have
been
given to
the
membership.
ARTICLE
XIII:
AMENDMENTS
SECTION
1
RECOMMENDATION
The
elected
council
shall
have the
sole
authority
to
recommend
amendments
to the
By-Laws
provided
a two
thirds
(2/3)
vote of
the
members
of the
council
present
is
obtained.
SECTION
2
RATIFICATION
The
amendments
shall be
ratified
by the
majority
members
through
a vote
and
majority
will be
determined
by votes
cast.
